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Read This Before Hiring a Wedding Planner

Planning a wedding can be exciting initially but can soon turn into a nerve-wracking responsibility.

While feeling confused and overwhelmed throughout the process is completely okay, realising that this task can be more challenging than you thought and that you would do a much better job with some expert help is OK, too.

Do not beat yourself up too much, and consider hiring wedding planners to make your special day stress-free. But remember, this is only true when you find planners who understand your vision and are ready to be fully involved.

How do you find them? Well– consider this article as a guide before you research finding the best-suited wedding planners because we at RoyalBindi are fully committed to making your  asian weddings the most exciting, fun, and free of stress.

Word Your Vision Out

Start by articulating your vision for the big day. Are you planning a grand celebration or a more intimate affair? Does a specific theme, location, or style resonate with you?

This is your opportunity to take the reins and shape your dream wedding.

The answers to these questions will help you understand your preferences better and help you hire a planner who ticks your aesthetic’s non-negotiable demands and aligns completely with your vision.

Plan A Calendar

Plan a well-organised calendar with all the events’ important dates and milestones, like booking venues, finalising vendors, and sending invitations, so you do not skip any of the steps in the hurry of events and responsibilities.

Having a detailed schedule will help you manage timelines effectively, and it’d be easier for your planners to organise everything in time and order efficiently and for you to track how much work is done and what is left.

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A Budget on Check

Planning always includes a solid budget setting – knowing how much you can afford to spend overall and how much of that budget can be allocated towards hiring a planner for your wedding.

Wedding planners offer many price points depending on their services. For instance, some offer full-service packages, while others might coordinate certain aspects of the wedding.

Be transparent about your budget from the get-go, and make sure you communicate it with your potential planners and have them list down the services they’d be providing in the budget before hiring them. This would avoid unpleasant surprises.

Do Your Research

While hiring a wedding planner, keep the first three points in mind and then go about the research where you narrow down the planners known for the kind of wedding you imagined for yourself.

Check their website for portfolios and services. Review reviews and testimonials to check virtues like client satisfaction, professionalism, reliability, and problem-solving. Also, take advice from family and friends who have recently married since they would have also done the research. 

Schedule Consultations and Ask the Right Questions

Once you have chosen a few potential planners, schedule consultations where you talk about your vision, budget, and timeline and take them through your calendar.

This is also a great chance to gauge their communication style, professionalism and approach. Suppose they are good listeners and offer valuable suggestions – a significant plus. Make sure you have some questions planned for them.

Do not shy away from asking critical questions like their experience, their journey, any similar work, challenges, how they deal with them, and their strategy to deal with end-minute emergencies – all of this will give you confidence in hiring wedding planners for your wedding.

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Understand Their Network

An experienced wedding planner will have a rich network of vendors like florists, caterers, photographers, etc.

Hiring a wedding planner who is well aware of the wedding business and has a hefty network will save you time and stress. However, if you have particular vendors/services you want to hire for your wedding, ensure they are open to a healthy collaboration. Flexibility is an asset you should look for while hiring a wedding planner. 

Rely on your research, especially regarding photographers, because you want very particular results from photography. Your photographers should understand what kind of pictures you want for your wedding.

So if your planners cannot provide for the photographers, do not compromise and do some research according to your taste and liking.

We at Royal Bindi provide the best asian wedding photographers in the UK, including London, Birmingham, Slough, and Leicester. Get in touch and find out how to hire one of the best photographers in London for your wedding.

Check Contracts and Insurance for Legitimacy

Before finalising, please review their contracts to check whether they are adequately insured.

A detailed contract should provide all their services – fees, advance payment, payment schedule, responsibilities and terms and conditions. This protects both parties by setting clear expectations.

A legitimate planner carries insurance which safeguards you in case of unforeseen expectations. Without insurance, you could be left vulnerable and have numerous other things to handle.

Creating a Comprehensive Design Deck with your Planner is Essential

Share your calendar with them after finalising your wedding planners and communicate the plan and outcomes.

Finally, before starting, create a comprehensive design deck with your planner covering all key aspects like venue layout, transport arrangements, and vendor coordination.

This document allows the planners to visualise and manage your wedding day from start to finish.

By working closely with you, planners will ensure your dream is reflected in every detail without miscommunication.

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